Project Coordinator

We are Conscious Hotels, four stylish eco-hotels and two organic restaurants and two coffee bars in Amsterdam. We want our guests to have a great time, so we always come up with fresh, creative ways to connect with our guests. We call that “Eco-Sexy. Big Smiles".

To make this happen, the Project Department of Conscious Hotels in the heart of Amsterdam is looking for a Project Coordinator. Conscious' project department is responsible for development of new hotels, our strategic planning cycle and managing quality while improving our efficiency and our sustainability levels. We’re looking for a talented and hands-on Project Coordinator to join our growing team. The ideal candidate will be responsible for our development projects as well as and quality management and efficiency. You will work on these projects together with the project team that consists of a department manager, a fellow project coordinator, two junior project coordinators and two project interns

A day in the life of...

As our Project Coordinator you are – surprise – responsible for the coordination of several projects. There’s two areas which will be your responsibility. The goals and your main duties and responsibilities in achieving these goals are:

Development: Expand (from 318) to 2500 rooms by 2030

• Manage multiple new hotel development projects

• Monitor and control our expansion planning

• Manage the process of standardization of a Conscious design concept

• Create a standard development blueprint

• Improve on development tooling

Quality and Efficiency: Increase Increase GRI + Review scores in line with goals BP

• Set up and continuously improve our quality control plan

• Monthly reporting on quality incl. plans of improvement

• Initiate and manage projects that keep out hotels up to par

• Manage renovation projects for current hotel

• Perform audits that improve quality and or efficiency in current outlets

• Ensure follow up and securing of changes based on audits and projects

When coordinating any project, these are your main responsibilities:

• Develop project plans, schedules, budgets and risk management plans

• Coordinate and manage project activities to ensure successful delivery

• Communicate project status, issues, and risks to stakeholders

• Hands-on involvement in all aspects of project delivery, including tasks such as data collection, research and analysis

• Ensure that the project stays on track and be able to adapt when the planning changes.

• Keep track of expenses and guard our budget.

• Collaborate with cross-functional teams to drive projects forward and resolve any obstacles

• Facilitate meetings, workshops, and presentations as necessary

• Keep project documentation up-to-date and easily accessible to all stakeholders

Job Requirements and Personal Qualities

In order to qualify for the job you must have:

• proven experience in coordinating projects with tight deadlines

• excellent organizational and time management skills

• the ability to keep a good overview of multiple projects at once

• strong analytical and problem-solving skills, you think in solutions!

• the ability to communicate clearly with different stakeholders

• the ability to identify and proactively tackle risks

• the ability to work independently, prioritize tasks and meet deadlines

• a dose of dark humor to make everyone laugh when things don’t go as planned

you are:

• well organized and have an eye for detail.

• immaculate in documenting and reporting

• comfortable in taking the lead in a group of professionals and not afraid to challenge their viewpoints

• ambitious, enthusiastic and up for a challenge!

we don’t want to overask, but these would be nice to have:

• experience with development projects

• experience in a sustainable company

• experience with guiding juniors/interns

• experience with quality management

• a love for salmari shots (honestly, we don’t like them either, but somehow we end up having them from time to time)

What's in it for you?

• A good salary. The position of Project Coordinator is classified according to the reference functions for the hospitality industry in scale 6

• Lots of responsibilities and room to grow

• An open and informal company with legendary (yes really!) staff parties, Christmas parties and get-togethers

• Friends & family discount on the rooms and staff discount in the shops and our restaurants Café Moer & Bar Kantoor

• Discover Conscious through the eyes of our guests: a night of sleep after your probationary period together with the love of your life! Or your mother, that's also possible ;)

• A monthly benefits budget, which you can spend on your choice for gym membership, bike rental, food delivery at home and many more; the choice is all yours!